Email is the most efficient, cost-effective and quick way to communicate information. It’s a convenient and instant alternative to traffic jams, postal delays as well as fax machine malfunctions and crowded telephone lines. However when it comes to the exchange of confidential documents, email’s convenience is not worth the risks it poses.
Once your personal information has been deleted from your server there is no way to control where it goes or whom it is visible to. Even the email you send is encrypted, thereby adding an extra layer to security, it will not safeguard you from “man in the middle” attacks.
It is best to choose an outside party that specializes in secure document exchange. This will ensure that the confidential documents of your customer will never fall into the wrong hands. A secure document exchange system allows you to track the editors and users of the customer’s information.
If you do need to email confidential information, best practices and a supportive NDA can help you navigate the dangers. Limit the number of identifying www.empirevdr.com/top-virtual-data-room-providers-in-uk/ items you send to the minimum amount required for your job and avoid including them multiple times. Use a password-protected file instead of putting it in an email. You can also include the wording “confidentiality” in your emails. Whatever method you choose, be sure to clearly outline your expectations in your NDAs for recipients of confidential information.